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March 15-20, 2010 Tokyo57th Annual Meeting of Ecological Society of Japan (ESJ57) |
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General Instruction
Access
By Train
Shinkansen Super Express, operated by Japan Railways Group Companies, is useful access from Kyoto, Osaka, Hiroshima, Fukuoka, Sendai, Akita, Niigata, Nagano or other cities to Tokyo.
From Tokyo Station, Yamanote Line, operated by East Japan Railway Company, is convenient to go to Shibuya. Shibuya Station is the 10th station from the Tokyo station with Yamanote Line Soto-mawari (run clockwise) train. It takes about 20 minutes.
By Air
Haneda Airport (Tokyo International Airport) is the nearest airport to The University of Tokyo. From Haneda Airport, go to Hamamatsu-Cho station by Tokyo Monorail, and then change to the Yamanote Line. Shibuya Station is the 7th station from the Hamamatsu-Cho station with Yamanote Line Soto-mawari (run clockwise) train. It takes about 40 minutes.
We have more flights destined to Narita International Airport from other countries compared with Haneda. From Narita International Airport, we have Narita Express bound for the Tokyo station. It takes about one hour.
Komaba Campus, The University of Tokyo
One minute walk will take you to the campus from the "Komaba Todai Mae" station, Keio-Inogashira Line. The "Komaba Todai Mae" station is the second station from Shibuya Station. Shibuya station is a complex of a few railroad stations. Trains of Keio-Inogashira Line to Komaba campus will start from a separate terminal from the JR station. It takes 3 minutes from Shibuya to Komaba Todai Mae. The access map to the Komaba Campus, provided by the University of Tokyo, may be helpful for you.
Cerulean Tower Tokyu Hotel
It takes 5 minutes on foot from the Shibuya Station, Keio-Inogashira Line to the Hotel. Walk down the right stairs after you go out through the Central Exit. Then you will come across the main street. Turn right and pass through the walking bridge under the highway. 100m walk will take you to the hotel.
Hongo Campus, The University of Tokyo
Yasuda Auditorium:
It takes 8 minutes on foot
from the Todai-Mae Station, Nanboku Line, Tokyo Metro,
or
8 minutes on foot from the Hongo-San(3)-chome Station,
Marunouchi Line, Tokyo Metro
to the auditorium.
Go straight through the Main Gate of the Hongo Campus.
Yayoi Auditorium:
It takes 4 minutes on foot
from the Todai-Mae Station, Nanboku Line, Tokyo Metro
to the auditorium.
Go to the right way after you got through the "Gate to Faculty of Agriculture"
of the Hongo Campus.
The access map to the Hongo Campus, provided by the University of Tokyo, may be helpful.
Parking
No parking lot is available on campus in The University of Tokyo. Please use public transportation network.
Check in
Reception desk will be open as follows;
| Monday, March 15, 2010 | from 13:00 |
| Tuesday, March 16 and Wednesday, March 17, 2010 | from 8:00 |
| Thursday, March 18 and Friday, March 19, 2010 | from 8:30 |
| Saturday, March 20, 2010 | from 12:00 |
The reception desk is expected to be crowded between 14:00 and 15:00 on March 15 and in the morning on March 16. Those who will check in Monday afternoon and Tuesday morning are highly recommended to come early enough for attending sessions.
Please wear name tag in the place. General meeting, award ceremony, and award recipient lectures are open only for the society members.
On-site registration is possible (regular registration fee is 8,000 yen and student registration fee is 5,000 yen).
The Book of Abstracts requires additional charge, 3,000 yen for regular member or 2,000 yen for students. Some copies of the Book of Abstracts are prepared for your request on site, however, we will not be able to provide sufficient number of copies. We will sell the Book of Abstracts in order of arrival, so, please forgive us in case of sold-out. If you need the Book of Abstracts, order it at the registration process on the website.
The Book of Abstracts will be able to be downloaded from the official website as PDF files. Also, abstracts will be easily viewed at the official website ( http://www.esj.ne.jp/meeting/57/index-e.html) anytime. You can view abstracts with a mobile phone capable of the Internet access by QR code printed on the Program Book.
Banquet
Please enjoy the banquet starting at 18:00 on March 17 (Wed.), 2010 at the Cerulean Tower Tokyu Hotel (Tel: 03-3476-3000). It takes 5 minutes on foot to the hotel from the Shibuya station. Application for banquet is still available on the official web site. On-site application will only be accepted when the registrants do not exceed the capacity of the place at the beginning of the ESJ57. Please apply as soon as possible.
Day nursery
A day-care center will be open in the Komaba Campus, The University of Tokyo during Mar. 15-19. Application is required to use the day-care center before March 1st.
Details on available time and charge will appear on the official website of the ESJ57 ( http://www.esj.ne.jp/meeting/57/index-e.html).
If you wish to use the day-care center,
e-mail
the age of the child, sex, number of children,
the day you want to use day-care.
to
before Mar. 1st (Mon.).
We will send you a guide and an application form by return.
Please contact us
if you have any questions.
Notices for Participants
The ESJ57 meeting will be subject to the rules written in the bylaw for the ESJ meetings (Printed in the program in Japanese). All the participants should keep the bylaw and notices below, and follow instructions by members of the organizing committee, chairpersons, and session managers.
Caution for copyrights and portrait rights
Permission by presenters is required for taking photographs or video images of oral and poster presentations. Even with permission, photographers or camera operators should be careful not to entail a good deal of trouble in the neighbors.
Food, Drinks and Smoking in The Komaba Campus, The University of Tokyo
A few meeting rooms can be used as resting rooms. We will provide tea at the rooms. You can find some vending machines in the campus.
You can eat lunch at some restaurant on campus. Lunch boxes will be on sale.
Some restaurants and convenience stores around the university are available. Smoking is allowed in designated smoking area only.
Food, Drinks and Smoking in The Yasuda Auditorium, Hongo Campus, The University of Tokyo
Eating, drinking, smoking and taking photos
are prohibited in the Yasuda Auditorium.
Convenience stores around the university are available.
Smoking is allowed in designated smoking area only.
Notices for Presenters
Oral presentation
Session rooms are equipped only with an LCD projector (true XGA, 1024 x 768) and a personal Computer. Windows Vista, Microsoft PowerPoint Viewer 2003 and Adobe Reader are installed on the PC. The use of your own PC is not acceptable.
Instruction for preparing presentation file
Please pay full attention to the above equipments. In preparing presentation file, you should understand that your presentation file will be registered in advance and preloaded on the PC in your presentation room. You should also follow the following instructions.
Your Power Point file should be compatible to Microsoft PowerPoint 2003 on Windows Vista. Only the standard font sets on this OS are acceptable and the use of animation is not permitted.
A file made on Mac OS should be converted to a Windows file and its validity should be confirmed on a Windows PC before registration.
A file prepared on PowerPoint 2007 should be saved not in the form of PowerPoint Presentation (*.pptx) but in the form of "PowerPoint 97-2003 presentation (*ppt)."
The size of your presentation file should be as small as possible (less than 20 megabytes). A file whose size is smaller than 2 megabytes is highly recommended. Make sure to avoid including high-resolution photos or graphics and convert them to files with resolution in harmony with the screen resolution (1024 x 768).
Deadline for submission of your presentation file is 17:00 (JST), Saturday, March 13, 2010. Please register your file on the official web site before the deadline.
The name of each file will be automatically generated. If your presentation file is not registered by the deadline, you will not be able to use the projector in you presentation.
If you need not use a PC and an LCD projector in your presentation,
please notify the organizing committee via email
to the organizing committee
(
)
by 17:00 (JST), Saturday, March 13, 2010.
Without the notification, your presentation will be canceled.
Each presentation at the oral sessions should be 15 minutes long (12 minutes for presentation followed by a 3 minutes question and answer). Sounds of a bell will inform you of elapsed times from the start of your presentation; first at 10, second at 12 and finally at 14.5 minutes, Please be strictly punctual.
At the start of your presentation, an operator in your session room will operate the PC and show the first slide of your presentation. Then, either you can operate the PC by yourself or you can ask him/her to operate the PC.
Each presenter should take the chair of the next presentation to his/her presentation. A member of the organizing committee will take the chair of the first presentation in a session.
Poster presentation
Poster presentations will be posted on March 16, 17 and 18 in The Second Gymnasium.
The position of your presentation is indicated by the number of presentation on the exhibition board set near the "Information Desk for Poster Presentations" (located in the entrance of the gymnasium), and on the Poster Presentation Maps at the corners of the gymnasium. If you cannot find the place of your presentation, please ask a staff at the information desk.
Time for display and presentation
Presentations on March 16:
Please put your posters on the board from 15:00 on March 15,
to 10:00 on March 16.
Presentations on March 17 and 18:
Please put your posters on the board
from 17:30 on the previous day of presentation
to 10:00 on the day of presentation
Each poster will be mounted on a 90cm width by 210cm height poster board. Each presenter should prepare pins or thumbtacks necessary for sticking his/her poster on the board. No Scotch tape or adhesive tape is permitted.
Those who have applied for poster prize should mount their poster in the previous day or before 9:00 on the day of presentation. Posters mounted later or not read during the core time will be excluded from the judgement.
The core time of poster presentation is 12:30-14:00 on March 16 and 17, and 13:30-15:00 on March 18, respectively. Please stand by your poster and explain your paper on request of the audience during the core time.
Posters should be removed before 17:15.
Poster Prize
The Ecological Society of Japan (ESJ) awards Poster Prize to excellent poster presentations for encouraging young scientists. Policy of operation and the criteria for judgement will be found on the website ( http://www.esj.ne.jp/meeting/poster_prize/about-e.html ). Please read it before preparing your poster for judgement, and take the suggestions in consideration.
As for the presentations which have applied for poster prize, the organizing committee will put a small paper showing "Applicant for Poster Prize". If you cannot find the paper even though you applied for the prize, please contact a staff at the "Information Desk for Poster Presentations".
Awarded posters will be marked with ribbons around 16:00. Award ceremonies will be held in the lobby of The 13th Building between 16:30 and 17:00. Award winners should join the ceremony in this period.
The best prize winning poster will be posted on special boards (set up in the lobby of The 13th Building) by the end of the poster session (19:30, March 18th). We ask the best prize winners to move their posters to the special boards.
The best prize winners who would like to remove their posters before the end of the poster session should ask a staff at the Information Desk for Poster Presentations and remove them. Those posters remaining after the end of the poster session will be disposed of.
Symposia, Forums, Organized Sessions, and Workshops
The organizers of these sessions should manage the sessions to conclude within the scheduled time. No extension of time is granted.
No operator will stand by for organized sessions and workshops. If any trouble occurs, please inform the headquarters.
The Organizing Committee provides only an LCD projector (true XGA, resolution 1024 x 768). The organizers should bring a PC which preloads presentation files of all the speakers.
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