*The deadlines had been extended to Feb 17th in consideration of any difficulties caused by the massive earthquake on the weekend.
The Organizing Committee of the 68th Annual Meeting of the Ecological Society of Japan (ESJ68) and the Annual Meeting Planning Committee are planning to hold the ESJ68 as follows. Due to the concerns about the upheaval of COVID-19, the ESJ68 will be held online.
Registration to participate and applications for presentations and organizations will be opened at the end of September. Please check the latest information on the Official ESJ68 website
- This time, we plan to limit the number of applications for the Poster Presentation Award in order to ensure a sufficient number of judges. Due to the online holding, for the English Presentation Award, it will be difficult to score and select a recipient as usual. Therefore, we will cancel the regular English Presentation Award and conduct the English Presentation Audience Special Award as an alternative. As the previous meeting ESJ67 in Nagoya was canceled due to COVID-19, we are pleased to announce free admission to the non-member speakers that were invited to the ESJ67. Please note that our partnership with the Molecular Biology Society of Japan (MBSJ) for joint meetings has already ended.
Overview of online holding and major changes
- We will use Confit Publication to prepare a portal site that will be the venue for ESJ68. Please visit the following link for the announcement of the portal site.
- Participants will be able to view the information and abstract of presentations of each session in the portal site. It will be also possible to link to Zoom, which is the venue for all meetings and oral presentations, and view the poster files in the site. A comment field will be provided for each presentation, which can be used for sessions of questions, comments and answers.
- All meetings and oral presentations will be conducted in real-time using the Zoom Webinar and Zoom Meetings. Poster presentations will be conducted in a format that allows participants to freely view the uploaded poster files during the meeting period of ESJ68. For details, please refer to the information for each session.
- Participants will need an individual ID and password to enter the portal site.The individual ID and password will be notified by email to those who registered as a participant to ESJ68 by February 15, 2021, and paid the registration fee by March 1, 2021.
- The portal site is scheduled to be released in early March. Please log in the site and check the operation method before the dates of ESJ 68.
- ESJ68 is the first online annual meeting of the Ecological Society of Japan. Since there are many changes, please read the information about the 68th Annual Meeting carefully before your registration to participate and apply for a presentation. Please check the latest information on the ESJ68 official website.
- It will be not possible to register on the days of ESJ68. Even if you will participate as an audience, please make sure to register as a participant by February 15, 2021, and pay the registration fee by March 1, 2021. Take special caution if you are an undergraduate student or younger who are not charged a registration fee, or if you will participate as audience using a workshop ticket.
- Speakers and organizers need to apply for their proposal via the online registration system (available around the end of September) by November 2, 2020. Non-ESJ members need the membership application by the same due date. For details, please see the various deadlines and information on participation and registration.
Dates and Venues
Dates: Wednesday, March 17, 2021 to Sunday, March 21, 2021
The ESJ68 will be held entirely online, with no specific venue.
The schedule is subject to change based on the number of proposals. A detailed schedule will be announced on the program and the ESJ68 official website.
- Wednesday, March 17:
- Symposia, oral presentations, workshops, Meeting of Delegates
- Thursday, March 18:
- Symposia, oral/poster presentations, workshops
- Friday, March 19:
- Symposia, oral/poster presentations, workshops, banquet
- Saturday March 20:
- General meeting, award ceremony, lectures by award recipients, workshops, poster presentations by high school students
- Sunday, March 21:
- Symposia, workshops, public lectures
- Poster presentations will be always available for viewing during the period of ESJ68. The dates above only show the scheduled core times of the poster presentations.
- Each committee meeting will be held by Zoom Meetings prior to the period of ESJ68.
Takahisa MIYATAKE (Okayama University), Chair of the Organizing Committee
Muneto HIROBE (Okayama University), Secretary General of the Organizing Committee
Yuko MIYAZAKI (Okayama University), Deputy Secretary General of the Organizing Committee
ESJ68 official website: https://esj.ne.jp/meeting/68/index-e.html
Please send your questions and other inquiries on any subject via the inquiry form on the ESJ68 official website. Please do not contact the ESJ office directly by email.
For speakers and organizers who are NOT ESJ members
|Membership application (including re-registration of former members)||11:59 p.m. (JST), Monday, November 2, 2020|
|Payment of membership fee||Monday, February 15, 2021|
For admission procedures, please visit here
- After applying for your membership via the website, the ESJ Member Service Desk will notify you of a temporary member number. Please use this number for submitting proposals of presentations, symposia or workshops as described below.
- Membership applications are accepted at any time for participants who are not giving presentations. However, participants who wish to apply for presentations are first required to apply for a membership. Please note that the deadline for the proposals after finishing your membership procedure is 11:59 p.m. [JST], Monday, November 2, 2020.
For speakers and organizers who are ESJ members
|Proposals||Symposia||11:59 p.m. (JST), Monday, November 2, 2020|
|English Presentation Audience Award|
|Poster presentations by high school students|
|Abstract submissions||Symposia, Workshops, Oral/poster presentations||11:59 p.m. (JST), Monday, February 15, 2021|
|Poster presentations by high school students|
|Payments of registration fees||Monday, March 1, 2021|
- The schedule is subject to change. Please check the latest schedule on the ESJ68 official website
- We will not respond to any inquiries from 17:00 p.m. (JST) of the due date until 10:00 a.m. (JST) of the next day. Your early confirmation of the procedures would be appreciated.
- No changes and additions will be accepted after the deadlines.
Participating as an audience
|Registration due date||11:59 p.m. (JST), Monday, February 15, 2021|
|Payment of registration fees||Monday, March 1, 2021|
Registrations on the day of ESJ68 will be not possible. Regardless of the category of participation, please apply for your participation by 23:59 on February 15, 2021, and pay the appropriate registration fee by March 1, 2021 (Monday).
Fees and Payments
*Accounts for transferring money are different for membership fees and registration fees.
Admission (including re-admission) to the ESJ from 2021 is mandatory for participants giving presentations and/or organizers at the ESJ68. Please apply for an ESJ membership and pay the membership fee by February 15, 2021.
For current members, paying the 2020 membership fee by February 15, 2021, is required in order to give presentations and organizations at the ESJ68.
- We do not refund membership fees and we cannot change the applied admission year.
To apply for an ESJ membership, please see: https://esj.ne.jp/esj/English/join.html
Inquiries about admissions (excluding issues concerning the Annual Meeting)
ESJ Member Service Desk
358-5, Yamabuki-cho, Shinjuku-ku, Tokyo 162-0801, Japan
Tel.: +81-3-6824-9381 Fax: +81-3-5227-8631
Hours of Operation: 9 a.m. to noon, 1–5 p.m. JST (closed on weekends and public holidays in Japan)
|Types of membership||Payment due date: February 1, 2021||Payment due date: March 1, 2021|
|Regular (including non-members)||7,000 yens||8,000 yens|
|Student (including non-members)||2,500 yens||3,000 yens|
- Registrations on the day of ESJ68 will be not possible. Please be sure to apply for your participation by February 15, 2021 (Monday) and complete the registration fee payment procedure by March 1, 2021 (Monday).
- The early registration fee is applicable to those who complete their payment by the due dates specified above. Please pay via the online payment system (the website will be accessible at the end of September).
- For the participation and banquet fees, the student rates are equivalent to those of the “young members without a regular income in 2021”, as recognized by the ESJ. Applicable students can state their status at the registration.
- All undergraduate students or younger students who will participate as audience only are free of charge; this applies for both ESJ members and non-members. Please register your participation by February 15, 2021, using the form provided in the ESJ68 official website (separate from the online registration site).
- You may cancel your registration at no charge by Monday, February 1, 2021. No refunds will be given after that date.
ESJ68 will host a banquet meeting in online format using Zoom. There is no charge for this event. No registration is required. Details will be posted on the ESJ68 official website.
- Speakers and organizers should register their sessions or presentations via the online registration system (to be available at the end of September). Please check the latest information on the website.
- Please carefully read each section “Session Proposals” and “Oral and Poster Sessions” for details on the application procedures for Symposia, workshops, and oral/poster presentations.
- Since the meeting will be held online, please make sure to thoroughly test your internet environment and the use of each tool before your presentation. Note that rehearsals for the sessions using Zoom will be scheduled before the meeting period. More details will be announced on the official website of ESJ68.
- We will not accept any applications received after the deadline. Please pay careful attention because any requested change or addition, even the correction of typos and/or illegible characters, will not be accepted after the deadline.
Qualifications for Applications
The qualifications for ESJ members and non-members to participate in the ESJ68 are as follows. As the qualifications for non-members are limited, we recommend the non-members to join the ESJ on this occasion. Regarding the limitation of overlapped presentations, please read “Session Proposals” and “Oral and Poster Sessions” for details.
|Presenters / Membership||ESJ member||Non-member|
|Participating as an audience||✔||✔|
|Oral and poster presentations*1||✔|
|Organizer of a symposium or a workshop*2||✔|
|Speaker in a symposium*1||✔||✔*4|
|Speaker in a workshop*1||✔|
|Commentator in a symposium or a workshop*3||✔||✔|
- *1 Main speakers of the presentations. Co-authors don’t need to be ESJ members.
- *2 Co-organizers must also be ESJ members.
- *3 Commentators without abstract registration. As commentators with registered abstracts should follow the same quantification rules as presenters, ESJ membership is required by Monday, November 2, 2020.
- *4 Non-member speakers are limited to those participants invited by the organizer of the symposium. Please see the sections below about Criteria of symposium proposals.
- Those who are currently non-members of the ESJ but will be a speaker and/or an organizer must become a member before registration, and pay for their membership by February 15, 2021 (excepting the invited speakers in symposia). This is also applicable to those who re-join the ESJ due to failure to pay membership fees in previous years.
Participating as Audience
- Non-ESJ members can pay the registration fee to join the meeting as an audience member.
- Please apply for participation by February 15, 2021, and make the payment by March 1, 2021, via the online registration system (to be available at the end of September).
- If you wish to participate in workshops only, a workshop ticket is available for 1,000 yens. Please apply for your participation by February 15, 2021, and purchase your workshop ticket via the online registration system (to be available at the end of September).
- The registration fee is not charged for undergraduate and younger (junior high school and high school) students who attend as audience members. Since the registration on the days of ESJ68 will not be allowed, you must apply for your participation by February 15, 2021, using the registration form on the official ESJ68 website (not at the online registration system).
Registration Flow Chart
- At the ESJ 68, you CANNOT register on site. Please be sure to register the meeting by February 15, 2021 and make the payment before March 1, 2021. Note that all participants including undergraduate student and those who use the workshop ticket are required to register in advance.
- If you are going to attend only a workshop as an audience, you are required to pay for a ticket (1,000 yen) in advance, regardless of your membership.
- If you are a speaker of a forum, the registration is not necessary. If you do not attend any other sessions or presentations, no registrations are required.
- At the ESJ68, the banquet fee is free. No application is required.
Program Book and Receipt
- For the ESJ68, a Program Book (PDF and booklet) will not be prepared.
- The information such as the timetable and the abstract of each session, which are usually listed in the Program Book, will be available on the official ESJ68 website after late December 2020. Please check it.
- The receipt will be available on the online registration system. Please note that we will not send receipts and name tags as in past meetings.
Abstract Book (HTML version only)
- The abstract book will not be printed or edited as a PDF file. Only an HTML version will be available from the late February 2021 on the ESJ 68 official website.
- All abstracts, including those of previous meetings are available on the ESJ official website in compressed ZIP file format. Unzip the file to browse and search for schedules, presenters, and keywords.
- The sessions include three types: symposia, workshops, and forums. All types of sessions will be held online in real time via Zoom Video Webinars or Zoom Meetings.
- Please register for them after reading the following explanations carefully, referring the latest information on the ESJ68 official website.
- Proposals for Symposia and workshops must be submitted by 11:59 p.m. (JST) on Monday, November 2, 2020. The registered contents will be used for the program and abstract. No changes and additions to proposals will be accepted after the deadline.
- Organizers, co-organizers, and all speakers should register as participants before submitting proposals for sessions. We would appreciate that you take care of this matter as early as possible. Membership IDs can be found in the membership search functions on “My page” in the registration system.
- For the symposia, we will provide real-time support for Zoom operations by a professional operator to facilitate the sessions online. For the workshops, we will not support for Zoom operations, and organizers should try to keep an optimal operation.
- After the deadline for the session proposals, organizers will be notified via email about the tools they can use (Webinars or Meetings) to receive questions (verbally with a microphone or by text). The deadline for responses will be scheduled for February 15, 2021, and the organizers should consider this information to hold the sessions.
- Rehearsals for the sessions using Zoom will be scheduled before the meeting period. The rehearsals of all sessions (including workshops) will be held with a professional operator. Please take advantage of the advice given by the operator.
We invite the ESJ members to propose symposia for the ESJ68. Symposia are the scientific centerpiece of the meeting. Each proposer should carefully read and understand the following points. Each symposium will be scheduled to last around 3 hours.
- Meeting participants prefer to join symposia on various subjects, and also expect new topics not yet covered in recent ESJ symposia. The Annual Meeting Planning Committee encourages members who have no or little experience as symposium organizers to submit their proposals.
- To promote interdisciplinary exchange, it is possible to invite non-ESJ members as symposium speakers with no registration fees.
- The Ecological Society of Japan encourages the use of English language (including in combination with Japanese) in the symposia to promote research exchange with international students and participants from abroad.
- For symposia held in Japanese, please do what you can to make the symposium more accessible for non-Japanese speakers (e.g., the bilingual slides). The bilingual slides are a good way to encourage the participation of non-English speakers in the English symposia.
- The Annual Meeting Planning Committee will not get involved in the contents of the symposia. However, proposals can be declined if the contents of symposia include criticism from specific people or organizations.
- Organizers can register via the registration system by Monday, November 2, 2020. There was an earlier deadline (already closed on August 31, 2020) for organizers inviting guest speakers sponsored by Ecological Research (ER).
- Organizers must register all information relevant to the presentation. The organizer should prepare the presentation information (title, speakers’ names, and affiliations: both in English and Japanese) and the membership IDs of all the organizers and the speakers (login IDs for guest speakers).
- Please visit the registration site and register the title of the symposium, abstract (within 200 words in English) and some information of the presentation. Note that all speakers’ registered information will be set in this format. No proposal changes will be permitted after registration.
- As the previous conference ESJ67 in Nagoya was canceled due to COVID-19, we are pleased to announce free admission to ESJ68 to the non-member speakers that were invited to ESJ67. Please note that we decided to relax the normal regulation that restricts non-members to be invited for a second consecutive year.
- If you plan a symposium on a same theme proposed in ESJ67 (Nagoya), please include research progress since then. We cannot accept applications with same titles or abstracts from ESJ67.
- Speakers are limited to the ESJ members who have applied for a membership by Monday, November 2, 2020, and completed the payment by February 15, 2021 (except for guest speakers).
- Please pay the registration fee by March 1, 2021, via the registration page, unless you are a guest speaker.
- Speakers should inform the organizers of their presentation information (title [within 150 characters in English], name and affiliation of the speakers and co-authors) and the membership IDs of the speakers (login IDs for guest speakers).
- Register the abstract (within 200 words in English) by Monday, February 15, 2021.
[Limitations on submitting proposals]
- Symposium organizers (including co-organizers) are limited to the ESJ members. Non-ESJ members cannot be symposium organizers.
- An organizer or a speaker of a symposium is unable to become an organizer or a speaker in any other symposium (“speaker” means the main speaker of the presentation).
- An organizer or a speaker of a symposium is unable to become an organizer and/or a speaker of a workshop, or a speaker of oral or poster sessions.
- Overviews, comments, and opinions without the submission of an abstract are not counted as presentations. Therefore, symposium without a registered abstract are not counted as speakers.
- At least two speakers are required to apply for the organization of a symposium. If you have only one speaker, please apply for the organization of a workshop.
ESJ68 is calling for workshops. Please feel free to apply for organizing workshops, referring to the following information. The workshops are planned to be around 90 minutes long.
- The organizer should prepare each presentation’s information (title, speakers’ names and affiliations) and the membership IDs of the organizers, co-organizers, and the speakers. However, the registration of the membership IDs is not necessary to the speakers who will express their opinions and comments without an abstract registration.
- Please register the title of the workshop, abstract (within 200 words in English), and each presentation’s information. Note that speakers’ registered information will be set in this format. No proposal changes will be accepted after registration.
- Explanations, comments, or opinions that are not associated to a submitted abstract are not counted as presentations. Thus, organizers that invite commentators without an abstract registration should disclose them on the abstract of sessions.
- Speakers that will participate as commentators without an abstract registration are also required to register to the meeting or use a workshop ticket. Registrations on the days of the meeting will not be allowed, thus, organizers should notify about this to the participants.
- If you plan a workshop on a same theme proposed in ESJ67 (Nagoya), please include the research progress since then. We cannot accept applications with the same titles or abstracts from ESJ67.
- Workshop speakers are limited to ESJ members who have applied for membership by Monday, November 2, 2020, and completed the payment by February 15, 2021. Non-ESJ members are not allowed to be invited speakers (presentations with no abstracts). However, it is acceptable that non-ESJ members express opinions or comments.
- Please pay the registration fee by March 1, 2021, via the registration page.
- The speakers that express their opinions and comments without the abstract registration are also required to register for the meeting or use a workshop ticket. Registration on the days of the meeting will not be allowed, and participants must complete the required procedures on the online registration system by February 15, 2021, and make payment by March 1, 2021.
- Please inform the organizers of your presentation information (title [within 150 characters in English], names and affiliations of speakers and co-authors) and the membership IDs of the speakers by the deadline. (Those who will express their opinions and comments without an abstract registration do not need to provide membership IDs.)
- Overviews, comments, and opinions without submission of an abstract will not be counted as presentations; therefore, they are not subjected to limitations due to duplicate presentations. However, please note it is not possible to adjust their schedule to avoid overlap with Symposia.
- Please register the abstract (within 200 words in English) by Monday, February 15, 2021.
[Concept and application limits]
- The ESJ has traditionally considered workshops as opportunities for participants to discuss unconventional topics and launch new fields in Ecology.
- For the workshop, both the registered overview and the abstracts of individual presentations are published in the program and the abstract book.
- Organizers, including co-organizers, need to be ESJ members. Non-ESJ members cannot become organizers.
- Speakers, including invited speakers, need to be ESJ members. However, non-ESJ members can make comments and/or express opinions without registering any abstract.
- Workshop speakers and organizers can be speakers at either oral or poster sessions, but are not allowed to be organizers or speakers of symposia and/or other workshops.
The differences between symposia and workshops are outlined below.
|Concept||Principal meetings||Free discussion about various topics|
|Time||Around 3 hours||Around 90 minutes|
|Priority ranking in securing a timeslot for meeting||Top priority||Lottery (if any)|
|Date and time||Time at which audiences easily gather||Time when there are no symposia (e.g., evening)|
|Involvement by the Annual Meeting Planning Committee||No (only in the case of any libel or slander directed toward specific persons or organizations)|
|Qualification of organizers||ESJ members|
|Presentations by non-ESJ members||Encouraged
(Invited speakers are exempt from the registration fee.)
(Comments and opinions with no abstract registration are approved.)
|ER-invited speaker||Approved (More than one speaker, but limited.)||Not approved|
|Real-time Zoom operations supported by a professional operator||Supported||Not supported|
|Presentations of oral and poster sessions by the speakers||Not approved||Approved|
|Presentations in other meetings by organizers and speakers||Not approved|
|Deadline for application||November 2, 2020
(For ER symposium, August 31, 2020)
|Deadlines for registration of overview of the meetings, all speakers, titles||November 2, 2020|
|Publishing contents in the program and abstract book||Both overview of the meeting and abstracts of presentations|
Forums are organized by the committees of the ESJ and are aimed at inviting broad opinions of ESJ members on ecology-related issues in which the ESJ is engaged. The ESJ addresses, promotes, and shares information among ESJ members and develops agreement within the ESJ via widespread discussion. ESJ members can attend forums for free regardless of registration for attendance. Organizing and providing topics for forums are exempted from the “one presentation rule.” Representatives of each committee can register for forums. The ESJ office interviewed the organizers of forums in August. Proposals will be received only from those who planned to organize a forum during the interview (please submit the proposal by September 15, 2020). The proposals will be considered by the board of directors and the final decision will be made for each proposal after an adjustment between the Annual Meeting Planning Committee and the Organizing Committee of ESJ68.Organizers may be asked to revise the proposal or style of forums. Each forum will be opened for one and a half hours.
- Non-ESJ meeting participants (those who pay the registration fee) can attend to the forums.
- Non-ESJ members who have workshop tickets cannot attend to the forums.
- Non-member speakers invited to the forums can attend only forums for free. To attend other sessions (e.g. symposia, oral and poster sessions), they are required to pay the registration fee.
Oral and Poster Sessions
- ESJ members are invited to give a presentation during either oral or poster sessions. Choose your preferred presentation type (oral or poster). However, due to limitations in the number of system accounts and time, we might ask you to change your presentation type.
- In ESJ68, we decided to limit the number of applications for the Poster Presentation Award to 500 in order to ensure a sufficient number of judges. The number of general poster presentations is not limited.
- Oral presentations consist of sessions in both Japanese and English. The sessions in English include presentations entered for the English Presentation Audience Award. Oral presentations can be given in English during Japanese oral sessions.
- We also encourage speakers in Japanese to include English along with Japanese, even if only in some parts of their presentation files, to improve scientific communications with participants who are less proficient in Japanese.
- When applying for a presentation, please choose sections from the list below. This will allow us to assign slots and times for oral presentations and allot poster presentations appropriately by topic. Please indicate your preference (in order from first to third) from the section list in the registration form in the online system.
Plant community/ Plant population/ Plant ecophysiology/ Plant reproduction/ Life history of plants/ Microbial ecology/ Landscape ecology/ Succession and regeneration/ Animal–plant interactions/ Evolution/ Biodiversity/ Mathematical ecology/ Animal community/ Animal reproduction/ Animal population/ Life history of animals/ Behavior/ Conservation/ Ecosystem management/ Invasive species/ Material cycling/ Education and popularization of ecology.
- English oral section including presentations entered for the English Presentation Audience Award will be integrated by the Planning Committee in accordance with the numbers of presentations in each section.
- If you plan an oral or a poster presentation on a same theme proposed in ESJ67 (Nagoya), please include research progress since then. We cannot accept applications with the same titles or abstracts from ESJ67.
- Speakers (i.e., the main contributors at oral or poster presentations) must be ESJ members (co-authors do not need to be ESJ members).
- Speakers should register their presentation by November 2, 2020, and complete the payment by March 1, 2021, via the online registration system.
- Speakers should provide the presentation titles (within 150 characters in English) and author names when applying for a presentation.
- Speakers should submit an abstract (within 200 words in English) via the online registration system by February 15, 2021.
- Each ESJ member is allowed to serve as the speaker for only one oral or poster presentation (but can co-present more than one).
- Organizers and speakers of symposia cannot give oral and poster presentations.
Preparing Oral Presentations
- Oral presentations will be held in real-time using a Zoom Meetings with a session of questions and answers.
- Speakers are required to show their presentation slides from their own computer. Therefore, there are no restrictions regarding the type of operative system, file format, or presentation file size.
- The sessions of questions and answers will be conducted verbally via Zoom. In addition, speakers can use the comment function on each presentation page of the conference portal site to share questions and answers in text form. Please use the conference portal site appropriately if speakers have questions that could not be answered during the presentation.
- ESJ68 will be held online, thus, before the first meeting day, please do a thorough test on how to use Zoom, and also test the stability of the internet connection you will use. For the optimal operation of the oral presentations, we plan to set up rehearsal opportunities with a professional support staff before the period of ESJ68. Detailed information will be announced on the official conference website.
- If you are worried about any aspect of your real-time presentation at the appointed day, such as your internet connection or the operation method, please consider choosing a poster presentation alternatively. Please note that we will not be able to provide refunds, even if there is any problem with your presentation due to your personal environment or preparation status.
Preparing Poster Presentations
- The poster presentations will be held on a ESJ68 portal website prepared as the venue where participants can freely view the poster files uploaded to the site. Questions and answers will be conducted using the comment function provided for each presentation.
- We will set a core time for the poster presentation sessions on the ESJ68 portal site. Speakers should respond to the questions and comments during the core time. In addition, you can use a Zoom Meetings (for example) prepared by yourself to make presentations, ask or answer questions in real-time as appropriate. Feel free to use the comment function for URL announcements.
- Please prepare the poster file in PDF format without any embedded audio or video. The file size should be 10MB or less. There are no specifications regarding the appearance of the poster file, such as size or the number of pages, but please keep in mind that the research content can be understood without any oral supplementary explanation.
- Please do not set a security password of PDF. Hyperlinks may be invalid depending on the creation environment.Animated gifs cannot be used. Please create with a still image. It is recommended to create charts in a single color. Gradation may not be expressed depending on the creation environment such as the software used. When creating with the macOS version of Illustrator, save it as a "highly compatible PDF". Otherwise, it may not be displayed properly.
- There are two ways to upload the poster file: (1) pre-upload from the online registration system and (2) direct upload by the speaker to the portal site. For the pre-upload (“option 1”), it is necessary to submit the file by February 25, 2021, because the file download and text copy protection settings will be set at that time. If “option 2” is used, download prevention and other settings will not be enabled, and you can upload files yourself at any time after the portal site is opened. However, if you do not upload the file by the poster presentation core time, the presentation will be treated as cancelled. Please be prepared as early as possible.
- To ensure an adequate number of judges, the maximum number of poster award applications will be set to 500. Applications will be made on a first-come-first-served basis, and when the capacity is reached, the applicant will be asked to choose either a general poster or an oral presentation. There is no upper limit on the number of applications for general posters.
- To improve scientific communication with participants who are less proficient in Japanese language, we encourage Japanese speakers to present in English and, even for the presentations in Japanese, we encourage the inclusion of English contents along with the Japanese.
English Presentation Award
The 8th English Presentation Award (English Presentation Award, EPA) has been cancelled considering the excessive workload expected on the judges over the online meeting. We will instead hold the English Presentation Audience Award (EPAA) based on online voting by the audience during the meeting. Your participation will be much welcomed.
Aims of the award
The English Presentation Award (EPA) aims to promote English presentations in the ESJ annual meetings and to offer all participants more opportunities to interact with international students and visiting researchers in Japan. The EPA sessions are also meant for students and early career researchers to improve their scientific communication skills that are particularly useful in international meetings. The new EPAA takes over these missions and intentions of the EPA.
The EPA is not a competition for language skills such as English fluency. Rather, the applicants are meant to compete in the research contents and the skills and attitudes with regard to presenting their works. The winner(s) is selected based on popular votes by the audience in each category.
The eligibility for the EPAA is the same as that for the EPA. Namely, the eligibility is limited to ESJ members who are undergraduate or graduate students or early-career researchers who have received a PhD degree within 5 years, as of March 2021. Work time of parental leave or family leave is not included in this 5-year limitation. Past EPA winners are also eligible to apply. Please note that the eligibility might be revised in ESJ69.
In each category, the winner(s) is selected based on popular votes by the audience who watched the presentation. Details will be announced on the official ESJ68 website. On the Confit Publication, which is used as a portal site for the ESJ68, there will be a "Like" button for each presentation. The audience can hit these buttons to vote. We ask the audience to judge the presentations based on the research contents and presentation qualities, not the English fluency. The speaker(s) receiving the largest number of votes in each category wins the EPAA.
Participants will be able to apply for the EPAA through our online registration system, as was the case for the past EPAs. The system is expected to open around the end of September. Please visit our official ESJ68 website for the latest information. The EPA working group is looking forward to your application.
The ESJ will give awards to young researchers who present outstanding posters. Please refer to the following qualification requirements. Details on poster presentations will be given on the ESJ68 official website. Please prepare your poster regarding the points outlined on the website.
Poster Award Qualifications
The following criteria will be applied to the primary author of the poster presentation:
- Students (undergraduate, graduate, and PhD candidates) without a doctoral degree as of November 2, 2020, are eligible to apply for ESJ68 poster awards.
- Previous poster award winners cannot apply for the award(including those from joint annual meetings with EAFES).
Poster Award Criteria
- The following are the evaluation criteria for the selection of outstanding posters. Please prepare your poster in consideration of these points.
- (A) Clarity of the poster
- In a poster presentation, it is important to display the contents of your research concisely. The following features are required: 1) precise title, 2) simple abstract, 3) efforts to draw attention, 4) efforts to convey the outline. Figures and tables should be easy to read. Overloading with information should be avoided. An outline should be comprehensive and understandable without explanation. For fairness, please do not change the title of your presentation after the submission.
- (B) Quality of the study
- The presentation will be evaluated based on 1) novelty and innovativeness, 2) quality and quantity of data, 3) validity of analysis methods, 4) rationale of discussion and conclusion.
- We have excluded presentation technique, which was an evaluation criterion in past meetings, because outstanding posters are understandable by observation alone. Another reason for the exclusion is to alleviate the burden on judges who must review many applications. For items that are difficult to assess only visually, judges may evaluate by asking questions.
- Because the ESJ is promoting international communication, we also consider those who are non-Japanese language speakers. During the review process, only poster contents are evaluated, irrespective of the language. However, if two or more posters have tied scores, priority will be given to posters understandable not only in Japanese but also in English. Being understandable in English means a poster with (at least) the title, introduction, and conclusion written in English, or with a translated supplement provided so that the research outline can be understood by non- Japanese speakers.
- Presenters who selected a presentation language as “English” or “Bilingual” on the registration system are asked to make their posters with English contents.
Career Explorer (CE) Mark
If you are a student or postdoctoral fellow searching for a research job, you may display the Career Explorer (CE) Mark in your oral or poster presentation. Download the CE Mark file from The Japan Society of Applied Physics website (in Japanese) and display it on the title page of your oral presentation or near your poster title. ESJ68 participants have permission to use the mark.
Color Universal Designs (accessibility for colorblind people)
Prevalence of colorblindness is fairly high: one in 12 Caucasian (8%), one in 20 Asian (5%) and one in 25 African (4%) males are red-green colorblind. Dr. Masataka Okabe (Jikei University School of Medicine, Japan) and Dr. Kei Ito (The University of Tokyo, The Institute of Molecular and Cellular Biosciences, Japan) have therefore promoted Color Universal Design. When preparing your presentations, please refer to the following website: http://jfly.iam.u-tokyo.ac.jp/color/.
The 24th Public Lecture by ESJ (Jointly held with the eDNA Society)
The conservation of biodiversity and sustainable use of biological resources are urgent issues for human beings. First and foremost, the effective conservation and management of living beings is necessary, and the most basic and important information is the distribution of population and their habitats, and the abundance of organisms. In other words, it is important to quickly grasp "when", "where" and "how many" are the organisms. "Environmental DNA" is an innovative technology that has the potential to answer such simple but difficult questions at once. Environmental DNA is DNA derived from tissue fragments and feces that have fallen off from organisms that inhabit lakes and rivers. By reading this DNA information, it is possible to easily estimate the inhabitation status of target groups or taxa without actual captures. In this Public Lecture, we will introduce the latest research cases in which biological monitoring surveys that used to require a lot of time and effort were carried out quickly and easily by using the latest technology of environmental DNA. We will also introduce that the use of environmental DNA information by the general public and local governments can be expected to be useful particularly for the conservation of local nature and rare organisms. We would like to make this Public Lecture as an opportunity to widely disseminate the environmental DNA technology to the society.
Title: The Impact of Environmental DNA: Unraveling the Past, Present and Future of Living Things
Date and time: 2:30–5:00 pm (tentative), Sunday, March 21, 2021
It will be held using the Zoom Webinar. The URL of the venue in Zoom Webinar will be announced on the official ESJ68 website.
Hideyuki Doi (University of Hyogo), Michinobu Kuwae (Ehime University), Michio Kondoh (Tohoku University), Toshifumi Minamoto (Kobe University), Masaki Miya (Chiba Prefectural Museum), Sadamu Yokoyama (Okayama Prefectural Museum)
Supported by The Yakumo Foundation for Environmental Science
The Baquet will be held online on March 19th (Friday) using Zoom. The fee is free and no application is required. Applicants for the ESJ68 will be notified of the URL of venue in Zoom by e-mail. The details are currently under consideration and will be announced on the official ESJ 68 website.
Considerations for Persons with Disabilities
ESJ68 will observe the Act for Eliminating Discrimination Against Persons with Disabilities. Please contact us via the inquiry form if you need certain accommodations to be made. In case you give a presentation, please contact us by November 2, 2020, as much as possible.
Regarding the friendly Futsal Tournament named ECOCUP, which is held every year as a satellite-event of ESJ, we have decided to hold it as a special "ECOCUP 2021 Ecology Senryū Tournament" this year. Details will be announced on the ECOCUP 2021 homepage and the ECOCUP 2021 official Twitter account (@ecocup2021). Although the style is different from other years, based on the founding philosophy of the ECOCUP, we are going to plan a meeting that allows participants regardless of affiliation or age to promote interaction among participants. Please pay attention to future information. We will continue to look for your opinions on our homepage.