｜Contact｜FAQ｜

■ Contact

Followings are frequently asked questions on the ESJ Annual Meeting.
If you do not find the answer you need in this page or the Overview ESJ68 website, please contact us via the Inquiry Page.

Inquiry Page

We will not be able to respond to any inquiries between 17:00 and 10:00 (JST) prior the deadlines. Your early confirmation of the procedures will be appreciated.
[Inquiry-system down time]
November 2, 2020, 17:00 - November 3, 2020, 10:00 (JST).
February 17, 2021, 17:00 - February 18, 2021, 10:00 (JST).
March 1, 2021, 17:00 - March 2, 2021, 10:00 (JST).

Frequently Asked Questions for ESJ68, 2021, Okayama

*The deadlines had been extended to Feb 17th in consideration of any difficulties caused by the massive earthquake on the weekend.

FAQ

Deadline and conference program

Q1: Can you extend the deadline? The deadline has expired for: applying for membership in order to conduct a session or presentation; applying for a session or a presentation; submitting an abstract.
A1: We cannot extend the deadlines for any reason.

Q2: Can you schedule my presentation/session slot to fit the days when I am available? I can only participate in the conference on some of the days.
A2: We cannot accept any requests to change the conference program.

Q3: Can you arrange our presentations to be sequential? My colleagues and I plan to have several oral presentations on related research topics.
A3: We cannot accept any requests to change the conference program.

For more details about why we are so rigid, please refer to the following: Why are we so inflexible? - Reasons for requesting strict compliance with the deadlines and regulations

Qualifications for entry and registration fee

Q4: Can non-members participate?
A4: Upon paying the registration fee, non-members can join the audience. Please confirm the qualifications for entry for other roles (e.g., presenter or organizer) in the Qualifications for Applications.

Q5: Can non-members give a presentation?
A5: Except for the invited speakers to the Symposia or the Forum, non-members cannot be either organizers or speakers. However, non-members can be co-authors of presentations.

Q6: Are the workshop presenters required to apply for entry and pay the registration fee?
A6: Because the workshops are formalized events, presenters who only attend the workshops are also required to apply for entry and pay the registration fee. Please check the Session Proposal Guidelines.

Q7: Are audience members who only attend the workshops required to apply for entry and pay the registration fee?
A7: If an audience member attends only the workshop and no other events, he/she HAS TO apply for entry and pay 1,000 yens for a workshop ticket until deadline. Please check the Participating as Audience.

Q8: Can non-members attend the public lectures?
A8: Yes. Participants who attend only the public lectures do not have to apply for entry, and paying a registration fee is not required. Please check the ESJ Annual Meeting Official Web Site for details.

Q9: Can the registration and banquet fees be paid by my organization using public expense?
A9: Yes. For details, please contact the helpdesk by email (esj-desk@bunken.co.jp )

Q10: Will receipts for the registration fee be issued?
A10: Yes. Receipts will be issued electronically on the registration site. If you have specific requirements for the receipt, please contact the helpdesk by e-mail (esj-desk@bunken.co.jp )

Q11: Is the registration fee taxable?
A11: The registration fee for the members (both regular participants and students) is not taxable, and the registration fee for the non-members is taxable and include tax.

Q12: The application for the Banquet was not introduced on the website, can you tell me how to attend and pay for the Banquet?
A12: The Banquet will be held online on March 19 (Friday) using Zoom. The fee is free and no application is required. Applicants for the ESJ68 will be notified of the URL of the venue in Zoom by e-mail. The details will be announced on the official ESJ68 website.

Application (to attend the meeting and/or apply for a presentation)

Q13: I lost my membership ID/login ID.
A13: If you are an ESJ member, please contact our membership administration officer using the inquiry form. If you are not an ESJ member, please contact the help desk by e-mail ( esj-desk@bunken.co.jp).

Q14: If I’m not planning to give a presentation, can I apply to attend the meeting after the application deadline for the presentation registration has passed?
A14: Yes. You can apply and pay for the meeting as an audience member until February 15, 2021, through the online registration system. Registrations on the day of ESJ68 will be not possible. Regardless of the category of participation, please apply for your participation by 23:59 on February 15, 2021, and pay the appropriate registration fee by March 1, 2021 (Monday).

Q15: I’d like to change the information I submitted about my oral/poster presentation.
A15: You can freely cancel or change your submitted information on the webpage before the deadline for registration (November 2, 2020). After that, you can correct only the title and co-author(s) by issuing an errata slip. We will not update the program book or the web program, which are published based on the submitted information. We will accept correction requests via errata slips through the online registration system from mid-December 2020.

Q16: I want to cancel my presentation. How should I do this?
A16: You can freely cancel your presentation on the webpage before the deadline for registration (November 2, 2020). After the deadline, please contact the planning committee using the inquiry form. Please note that the information at the time of the registration deadline will appear on the program and the ESJ Annual Meeting Official Web Site.

Q17: I want to cancel my registration to the ESJ68. How should I do this?
A17: Please contact the helpdesk by e-mail (esj-desk@bunken.co.jp). You can cancel your registration free of charge until February 1, 2021.

The contents of the program book and the web program

Q18: After the schedule is decided, how do I revise the information about my session in the program book and the web program?
A18: We will not update the program book or the web program, which are published based on the submitted information. It is possible to change the title and co-author(s) by issuing an errata slip. We will accept correction requests via errata slips through the online registration system from mid-December 2020.

Q19: Is it possible to revise my oral/poster presentation in the program book and web program after the deadline?
A19: We will not update the program book or the web program, which are published based on the submitted information. It is possible to change the title and co-author(s) by issuing an errata slip. We will accept correction requests via errata slips through the online registration system from the middle of December, 2020.

Online Meeting

Q20: I am worried about the presentation using Zoom on the day of the meeting. Will there be a way to practice?
A20: You can make the account of Zoom and create practice meeting rooms for free. After making your account, please make sure to thoroughly test the functions before the presentation day. Rehearsals for the sessions using Zoom will be scheduled near the meeting period (early March). If you are uneasy about making an oral presentations using Zoom on the day of the meeting, please consider giving a poster presentation instead.

Q21: What is the difference between Zoom and Confit Publication?
A21: Confit Publication refers to an online conference management system (portal site). It provides a website that posts the abstracts and guides for the participants to online presentations. It corresponds to a “venue” in the past annual meetings. Zoom is a tool for online communication and provides a place for individual presentations. This corresponds to a "room" in the past annual meetings.