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    Before contacting us, please check the Frequently Asked Questions and Answers. You may find the answer immediately.

    FAQ (version ESJ69)

    We will not be able to respond to any requests for additions or changes after the deadline (For details, please refer to “Why are we so inflexible? – Reasons for requesting strict compliance with the deadlines and regulations“).

    Please contact us via the inquiry form if you have any inquiries.

    Inquary Form

    Frequently Asked Questions for ESJ69

    By clicking a question, you will jump to an answer.

    Deadline and conference program

    1. Can you extend the deadline? The deadline has expired for: applying for membership in order to conduct a session or presentation; applying for a session or a presentation; submitting an abstract.
    2. Can you schedule my presentation/session slot to fit the days when I am available? I can only participate in the conference on some of the days.
    3. Can you arrange our presentations to be sequential? My colleagues and I plan to have several oral presentations on related research topics.

    Qualifications for entry and registration fee

    1. Can non-members participate?
    2. Can non-members give a presentation?
    3. Are the workshop presenters required to apply for entry and pay the registration fee?
    4. Are audience members who only attend the workshops required to apply for entry and pay the registration fee?
    5. Can non-members attend the public lectures?
    6. Can the registration and banquet fees be paid by my organization using public expense?
    7. Will receipts for the registration fee be issued?
    8. Is the registration fee taxable?
    9. The application for the Banquet was not introduced on the website, can you tell me how to attend and pay for the Banquet?

    Application (to attend the meeting and/or apply for a presentation)

    1. I lost my membership ID/login ID.
    2. If I’m not planning to give a presentation, can I apply to attend the meeting after the application deadline for the presentation registration has passed?
    3. I’d like to change the information I submitted about my oral/poster presentation.
    4. I want to cancel my presentation. How should I do this?
    5. I want to cancel my registration to the ESJ69. How should I do this?

    The contents of the program book and the web program

    1. After the schedule is decided, how do I revise the information about my session in the program book and the web program?
    2. Is it possible to revise my oral/poster presentation in the program book and web program after the deadline?

    About Online Presentation

    1. I am nervous about whether I can use Zoom well for a presentation in the conference. Is there a chance for a Zoom rehearsal?
    2. How can I log in to the online platform (ONLINE CONF)?
    3. When will I be able to log in to ONLINE CONF?
    4. I forgot my login ID for ONLINE CONF.

    Mailing of name tags and program booklet

    1. I registered and paid, but have not received my name tag.
    2. I registered in advance, but have not received the program booklet.

    About abstracts and presentation files

    1. Will abstracts be peer-reviewed?
    2. I was not able to register my abstract by the deadline. Will my presentation be canceled?
    3. Do forum speakers need to register their abstracts?
    4. Do I need to submit my oral presentation file in advance?
    5. Do speakers for symposia, workshops, or forums need to register their presentation files?

    About oral presentation

    1. What is the time limit for oral presentations?
    2. Who will be a chairperson of oral presentations?

    About the hybrid format

    1. Is it possible to participate on-site on the day of the event?
    2. Is it possible to cancel the on-site participation?
    3. Is it possible to switch our symposia, workshop, or forum from on-site format to fully online format?
    4. The speaker of the meeting which was scheduled to participate on-site suddenly asked for a remote presentation. Is it possible to change it?
    5. A speaker who was scheduled to attend the meeting remotely has suddenly requested to give a presentation on-site. Is it possible to change it?
    6. Are there any additional calls for on-site participation?
    7. Is it possible to make an oral presentation using a pre-recorded video?
    8. I am invited to a symposium or workshop. Can I give my presentation via pre-recorded video with the consent of the organizer(s)?

    [Frequently Asked Questions and Answers]

    Deadline and conference program

    1. Can you extend the deadline? The deadline has expired for: applying for membership in order to conduct a session or presentation; applying for a session or a presentation; submitting an abstract.
      • We cannot extend the deadlines for any reason.
    1. Can you schedule my presentation/session slot to fit the days when I am available? I can only participate in the conference on some of the days.
      • We cannot accept any requests to change the conference program.
    1. Can you arrange our presentations to be sequential? My colleagues and I plan to have several oral presentations on related research topics.

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    Qualifications for entry and registration fee

    1. Can non-members participate?
      • Upon paying the registration fee, non-members can join the audience. Please confirm the qualifications for entry for other roles (e.g., presenter or organizer) in the Qualifications for Applications.
    1. Can non-members give a presentation?
      • Except for invited speakers to the Symposia or the Forum, non-members cannot be either organizers or speakers. However, non-members can be co-authors of presentations.
    1. Are the workshop presenters required to apply for entry and pay the registration fee?
      • Because the workshops are formalized events, presenters who only attend the workshops are also required to apply for entry and pay the registration fee. Please check the Session Proposal Guidelines.
    1. Are audience members who only attend the workshops required to apply for entry and pay the registration fee?
      • If an audience member attends only the workshop and no other events, he/she HAS TO apply for entry and pay JPY1,000 for a workshop ticket until the deadline (February 21, 2022). Please check the Participating as Audience.
    1. Can non-members attend the public lectures?
      • Yes. Participants who attend only the public lectures do not have to apply for the entry, and paying a registration fee is not required. Please check the ESJ69 official website for details.
    1. Can the registration and banquet fees be paid by my organization using public expense?
    1. Will receipts for the registration fee be issued?
    1. Is the registration fee taxable?
      • The registration fee for the members (both regular participants and students) is not taxable, and the registration fee for the non-members is taxable and includes tax.
    1. The application for the Banquet was not introduced on the website, can you tell me how to attend and pay for the Banquet?
      • The Banquet will be held online. The fee is free and no application is required. Applicants for the ESJ69 will be notified of the URL of the venue later. The details will be announced on the ESJ69 official website.

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    Application (to attend the meeting and/or apply for a presentation)

    1. I lost my membership ID/login ID.
    1. If I’m not planning to give a presentation, can I apply to attend the meeting after the application deadline for the presentation registration has passed?
      • Yes. You can apply and pay for the meeting as an audience member until the starting day of the ESJ69 meeting.
    1. I’d like to change the information I submitted about my oral/poster presentation.
      • You can freely cancel or change your submitted information on the webpage before the deadline for the presentation registration (November 1, 2021). After that, you cannot correct any information about your presentation.
    1. I want to cancel my presentation. How should I do this?
      • You can freely cancel your presentation on the webpage before the deadline for registration (November 1, 2021). After the deadline, please contact the planning committee using the inquiry form. Please note that the information at the time of the registration deadline will appear on the program and the ESJ69 official website.
    1. I want to cancel my registration to the ESJ69. How should I do this?

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    The contents of the program book and the web program

    1. After the schedule is decided, how do I revise the information about my session in the program book and the web program?
      • We will not update the program book or the web program, which are published based on the submitted information. You cannot correct any information about your presentation after the deadline for the presentation registration (December 1, 2021). In ESJ69, we will not accept correction requests after the deadline.
    1. Is it possible to revise my oral/poster presentation in the program book and web program after the deadline?
      • We will not update the program book or the web program, which are published based on the submitted information You cannot correct any information about your presentation after the deadline for the presentation registration (December 1, 2021). In ESJ69, we will not accept correction requests after the deadline.

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    About online presentation

    1. I am nervous about whether I can use Zoom well for a presentation in the conference. Is there a chance for a Zoom rehearsal?
      • You can make a free account of Zoom and create practice meeting rooms. After making your account, please make sure to test the functions by the time of your talk. We plan to have rehearsal sessions before the conference period (early March). If you are uneasy about making an oral presentation using Zoom on the day of your talk, please consider giving a poster presentation instead.
    1. How can I log in to the online platform (ONLINE CONF)?
      • Those who have registered for the conference by February 21, 2022, will receive an e-mail with the ONLINE CONF address, ID, and password. If you have registered for ONLINE CONF after March 1, 2022, you can log in with the e-mail address and password you entered during registration.
    1. When will I be able to log in to ONLINE CONF?
      • At present, ONLINE CONF is scheduled to be available after March 1, 2022, but this may change depending on the situation. If you do not receive an email with your login information despite having paid the conference registration fee, please contact the ESJ help desk (esj-desk@bunken.co.jp).
    1. I forgot my login ID for ONLINE CONF.
      • If you have registered through the registration system and know your registered e-mail address, or if you have registered on ONLINE CONF, please contact the “Forgot your password?” page. If you have registered through the registration system and have forgotten your email address, please contact the ESJ help desk (esj-desk@bunken.co.jp).

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    Mailing of name tags and program booklet

    1. I registered and paid, but have not received my name tag.
      • Name tags for on-site participants will be issued online. On-site participants are requested to bring the printed name tag to the venue. You will not be allowed to enter the venue without your name tag.
    1. I registered in advance, but have not received the program booklet.

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    About abstracts and presentation files

    1. Will abstracts be peer-reviewed?
      • Abstracts will not be peer-reviewed. Abstracts will be published as they are registered in the application system.
    1. I was not able to register my abstract by the deadline. Will my presentation be canceled?
      • No, you can give your presentation even if you miss the abstract submission deadline. However, your abstract will be left blank.
    1. Do forum speakers need to register their abstracts?
      • No, it is not necessary. For the forum, the organizer will register the abstract.
    1. Do I need to submit my oral presentation file in advance?
      • You do not need to submit your oral presentation file. Please make your presentation from your own computer using Zoom.
    1. Do speakers for symposia, workshops, or forums need to register their presentation files?
      • That depends on the format of the symposia, workshop, or forums. Please contact your organizer(s) for the preparation of presentation files.

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    About oral presentation

    1. What is the time limit for oral presentations?
      • You have in total 15 minutes, with 12 minutes for a talk and 3 minutes for Q&A.
    1. Who will be a chairperson of oral presentations?
      • The English Presentation Award (EPA) Committee will assign a chairperson of the session for the EPA Sessions. For all other sessions, the presenter who has finished his/her presentation should chair the next presentation.

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    About the hybrid format

    1. Is it possible to participate on-site on the day of the event?
      • We do not accept on-site participation on the day of the event. We accept online participation until the day of the conference.
    1. Is it possible to cancel the on-site participation?
      • Yes, you can cancel the on-site participation. You do not need to contact us for a cancelation. Please join the meeting online.
    1. Is it possible to switch our symposia, workshop, or forum from on-site format to fully online format?
      • In principle, please hold the meeting according to the format chosen at the time of registration. If you have a compelling reason, please contact us at least one month in advance via “the inquiry form.” Please note that if ESJ69 is switched to online, your meeting will be automatically switched to online.
    1. The speaker of the meeting which was scheduled to participate on-site suddenly asked for a remote presentation. Is it possible to change it?
      • Yes, it is. Please contact us at least 10 days before ESJ69 starts, using “the inquiry form,” as it may affect the preparation at the venue. If you need to change your presentation to a remote presentation on the day of the meeting, please contact the venue staff before the meeting starts.
    1. A speaker who was scheduled to attend the meeting remotely has suddenly requested to give a presentation on-site. Is it possible to change it?
      • No, this is not allowed.
    1. Are there any additional calls for on-site participation?
      • The maximum number of participants may change depending on the situation of the COVID-19 pandemic. Therefore, if we are able to accommodate more than 1,000 people, we may invite additional participants. On the other hand, if the pandemic situation worsens, then the number of on-site participants may be reduced (according to the order of registrations).
    1. Is it possible to make an oral presentation using a pre-recorded video?
      • Oral presentations must be given in real-time. However, if the speaker wishes to, one may make a presentation using the pre-recorded video. The presenter himself/herself must play the pre-recorded video and answer questions from the audience in real-time.
    1. I am invited to a symposium or workshop. Can I give my presentation via pre-recorded video with the consent of the organizer(s)?
      • Yes, you can. It is up to the organizers and speakers to decide whether or not to have a Q&A session in real-time. However, the video must be created exclusively for ESJ69, and “re-use” of a video that has been used previously will not be allowed.

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