Contact

Sending questions or requests

Please send questions or requests from here.

We will be out of service each night from 5:00 pm to 10:00.

Before sending questions or requests, please check the following frequently asked questions.

Frequently asked questions

Deadline and conference program

Q1 Can you extend the deadline? The deadline has expired for: applying for membership to conduct a session or presentation; applying for a session or a presentation; submitting an abstract.

A1 We cannot extend the deadlines for any reason.

Q2 Can you schedule my presentation/session slot to fit the days when I am available? I can only participate in the conference on some of the days.

A2 We cannot accept any requests to change the conference program.

Q3 Can you arrange our presentations to be sequential? My colleagues and I plan to have several oral presentations on related research topics.

A3 We cannot accept any requests to change the conference program. For more details about why we are so rigid, please refer to the following: Why are we so inflexible? – Reasons for requesting strict compliance with the deadlines and regulations (Link)

Qualifications for entry and registration fee

Q4 Can non-members participate?

A4 Upon paying the registration fee, non-members can join the audience. Please confirm the qualifications for entry for other roles (e.g., presenter or organizer) in the Qualifications for Applications (Link).

Q5 Can non-members give a presentation?

A5 Except for invited speakers to the Symposia or the Forum, non-members cannot be either organizers or speakers. However, non-members can be co-authors of presentations.

Q6 Are the workshop presenters required to apply for entry and pay the registration fee?

A6 Because the workshops are formalized events, presenters who only attend the workshops are also required to apply for entry and pay the registration fee. Please check the Session Proposal Guidelines (Link).

Q7 Are audience members who only attend the workshops required to apply for entry and pay the registration fee?

A7 If an audience member attends only the workshop and no other events, he/she HAS TO apply for entry and pay JPY1,000 for a workshop ticket until the deadline (February 20, 2023). Please check the Participating as Audience (Link).

Q8 Can non-members attend the public lectures?

A8 Yes. Participants who attend only the public lectures do not have to apply for entry and paying a registration fee is not required. Please check the ESJ70 official website(Link) for details.

Q9 Can the registration and banquet fees be paid by my organization using public expense?

A9 Yes. For details, please contact the helpdesk by email (esj-desk@conf.bunken.co.jp).

Q10 Will receipts for the registration fee be issued?

A10 Yes. Receipts will be issued electronically on the registration site. If you have specific requirements for the receipt, please contact the helpdesk by e-mail (esj-desk@conf.bunken.co.jp).

Q11 Is the registration fee taxable?

A11 The registration fee for the members (both regular participants and students) is not taxable, and the registration fee for the non-members is taxable and includes tax.

Q12 The application for the Banquet was not introduced on the website, can you tell me how to attend and pay for the Banquet?

A12 The Banquet will be held online. The fee is free and no application is required. Applicants for the ESJ70 will be notified of the URL of the venue later. The details will be announced on the ESJ70 official website (Link).

Application (to attend the meeting and/or apply for a presentation)

Q13 I lost my membership ID/login ID.

A13 If you are an ESJ member, please contact our membership administration officer using the inquiry form (https://bunken.org/esj/mypage/login/login). If you are not an ESJ member, please contact the help desk by e-mail (esj-desk@conf.bunken.co.jp).

Q14 If I’m not planning to give a presentation, can I apply to attend the meeting after the application deadline for the presentation registration has passed?

A14 Yes. You can apply and pay for the meeting as an audience member until the starting day of the ESJ70 meeting.

Q15 I’d like to change the information I submitted about my oral/poster presentation.

A15 You can freely cancel or change your submitted information on the webpage before the deadline for the presentation registration (October 31, 2022). After that, you cannot correct any information about your presentation.

Q16 I want to cancel my presentation. How should I do this?

A16 You can freely cancel your presentation on the webpage before the deadline for registration (October 31, 2022). After the deadline, please contact the planning committee using the inquiry form(Link). Please note that the information at the time of the registration deadline will appear on the program and the ESJ70 official website.

Q17 I want to cancel my registration to the ESJ70. How should I do this?

A17 Please contact the helpdesk by e-mail (esj-desk@conf.bunken.co.jp). You can cancel your registration free of charge until February 20, 2023.

The contents of the program book and the web program

Q18 After the schedule is decided, how do I revise the information about my session in the program book and the web program?

A18 We will not update the web program, which is published based on the submitted information. You cannot correct any information about your presentation after the deadline for presentation registration (October 31, 2022).

Q19 Is it possible to revise my oral/poster presentation in the web program after the deadline?

A19 We will not update the web program, which is published based on the submitted information You cannot correct any information about your presentation after the deadline for presentation registration (October 31, 2022).