Symposium ｜ Workshops ｜ Forums
- Sessions were incorporated into symposiums, workshops, and forums since the last meeting (ESJ66). For symposiums and workshops during this meeting, the contents and the application requirements are the same as for ESJ66. Please register for them after reading the following explanations carefully, referring the latest information on the ESJ67 official website.
- Proposals for symposiums and workshops must be submitted by 11:59 p.m. (JST) on Thursday, October 31, 2019. The registered contents will be used for the program book and abstract book. No changes and additions to proposals will be accepted after the deadline.
- Organizers, co-organizers, and all speakers should register as participants before submitting proposals for sessions. We would appreciate your taking care of this matter as early as possible. Membership IDs can be found in the membership search functions on “My page” in the registration system.
Symposiums
[Organizers]
- Please register via the registration system. There was an earlier deadline (already closed August 30, 2019) for organizers inviting guest speakers sponsored by Ecological Research (ER). (Please refer the ESJ67 official website.)
- Organizers must register all information relevant to the presentation. The organizer should prepare the presentation information (title, speakers’ names, and affiliations: both in English and Japanese) and the membership IDs of all the organizers and the presenters (login IDs for guest speakers).
- Please visit the registration site and register the title of the symposium, abstract (within 200 words in English) and some information of the presentation. Note that all speakers’ registered information will be set in this format. No proposal changes will be permitted after registration.
[Speakers]
- Symposium speakers are limited to the ESJ members who have applied for membership by Thursday, October 31, 2019, and completed the payment by February 12, 2020 (except for guest speakers including MBSJ members).
- Please pay the registration fee via the registration page, unless you are a guest speaker.
- Speakers should inform the organizers of their presentation information (title [within 150 characters in English], name and affiliation of the speakers and co-authors) and the membership IDs of the speakers (login IDs for guest speakers).
- Register the abstract (within 200 words in English) by Wednesday, February 12, 2020.
Workshops
[Organizers]
- From the last meeting, ESJ66, workshops have become the official events. Registration of abstracts is applicable accordingly.
- Presentations with no abstracts (e.g., expressing opinions and discussions) will also be accepted, as before. There is no need to register presentations for these. Only the information of workshops will be published in the program book.
- The organizer should prepare each presentation’s information (title, speakers’ names and affiliations) and the membership IDs of the organizers, co-organizers, and the speakers. However, the registration of the membership IDs is not necessary to the speakers who will express their opinions and comments without the abstract registration.
- Please register the title of the workshop, abstract (within 200 words in English), and each presentation’s information. Note that speakers’ registered information will be set in this format. No proposal changes will be accepted after registration.
- Presentations with no abstracts (e.g., expressing opinions and comments) are not deemed official presentations. Please do not register speakers and introduce them in the workshop abstract.
[Speakers]
- Workshop speakers are limited to ESJ members and those who have applied for membership by Thursday, October 31, 2019, and completed the payment by February 12, 2020. Non-ESJ members are not allowed to be invited speakers (presentations with no abstracts [e.g., expressing opinions and comments] are acceptable). MBSJ members are allowed to be invited speakers according to the partnership between the ESJ and MBSJ.
- Please pay the registration fee via the registration page.
- Please inform the organizers of your presentation information (title [within 150 characters in English], names and affiliations of speakers and co-authors) and the membership IDs of the speakers by the deadline. (Those who will express their opinions and comments without abstract registration do not need to provide membership IDs.)
- Overviews, comments, and opinions without submission of the abstract will not be counted as presentations; therefore, they are not subject to limitation for duplicate presentations. However, please note it is not possible to adjust their schedule to eliminate overlap with symposiums.
- Please register the abstract (within 200 words in English) by Wednesday, February 12, 2020. As workshops become official events from the last meeting, the abstract registration is applicable.
(MBSJ : Molecular Biology Society of Japan)
*Differences between symposiums and workshops are outlined below.
| Symposiums | Workshops | |
|---|---|---|
| Concept | Principal meetings | Free discussion about various topics |
| Time | Approx. 3 hours | Approx. 90 minutes |
| Priority for holding meetings | Top priority | Decided by lottery (if necessary) |
| Date and time | Time at which audience members can easily get together | Time when there are no symposiums (e.g., in the evening) |
| Involvement by the Planning Committee | No (only in the case of libel or slander directed toward specific persons or organizations) | |
| Qualification of organizers | ESJ members and MBSJ members | |
| Presentations by non-ESJ members | Encouraged (invited speakers are exempt from the participation fee) | Not approved, but presentations by MBSJ members are approved (comments and opinions with no abstract registration are approved) |
| Payment of traveling expenses to invited overseas speakers invited by ER | Approved (one speaker or more, but limited) | None |
| Presentations for oral and poster sessions by the speakers | Not approved | Approved (except for MBSJ members) |
| Presentation at other meetings by the organizers and speakers | Not approved | |
| Deadline for the application | October 31, 2019 | |
| Deadlines for the registration of overview of the meeting, the speakers (including the co-authors), and the title | October 31, 2019 | |
| Publishing content in program and abstract books | Both overview of the meeting and abstracts of the presentations | |
Forums
Forums are organized by the committees of the ESJ and are aimed at inviting broad opinions of ESJ members on ecology-related issues that the ESJ is engaged in. The ESJ addresses, promotes, and shares information among ESJ members and develops agreement within the ESJ via widespread discussion. ESJ members can attend forums for free regardless of registration for attendance. Organizing and providing topics for forums are exempted from the “one presentation rule.” Representatives of each committee can register for forums. The ESJ office interviewed the organizers of forums in August. Proposals will be received only from those who planned to organize a forum during the interview (please submit the proposal by Sunday, September 15, 2019). The proposals will be considered by the board of directors and the final decision will be made for each proposal after an adjustment between the Annual Meeting Planning Committee and the Organizing Committee of ESJ67.Organizers may be asked to revise the proposal or style of forums. Each forum will be opened for an hour and a half.
Notice:
- Non-ESJ meeting participant (those who pay the registration fee) can attend forums.
- Non-ESJ members who have workshop tickets cannot attend forums.
- Non-member speakers invited to forums can attend only forums for free. To attend other sessions (e.g. symposiums, oral and poster sessions), they are required to pay the registration fee.